Version 2: 18 June 2008
Name and Aim
1: The name shall be “The Midsomer
2: The boundary shall be that of the
wards of Midsomer Norton North and Redfield.
3: The aims of the Society shall be to:
i) research and appreciate our history, and ii) to influence the
present and future development of our town.
4: The Society shall exist to further
these aims by legal means which are non-political and non-sectarian.
5: It may seek members, carry out
fund-raising and other relevant activities, make representations to other
bodies and join other organisations with similar aims.
6: Membership shall be open to all and
is secured by payment of the annual subscription per head, as agreed at the
Annual General Meeting.
7: Membership will secure individual
voting rights at meetings.
Annual General Meeting
9: The Annual General Meeting shall be
held in June, when the officers and committee shall be elected; the audited
accounts shall be presented and a report of the previous year’s activities
Special General Meeting
10: A Special General Meeting may be
called at any time by the committee or at the request of 10 (ten) members.
11: Members shall have at least two
weeks’ written notice of the Annual General or a Special General Meeting,
with a list of the business to be carried out in the form of a written
12: No decision may be taken at an
Annual General or Special General Meeting unless fifteen voting members are
present. There must be a two-thirds majority except for the election of
officers and committee as Clause 15 below.
13: The Society shall call at least one
meeting of members per year in addition to the Annual General Meeting, when
Society business shall be discussed, with decisions taken on the basis of
14: The Society shall be managed by a
committee of at least 7 (seven) but not more than 12 (twelve) members,
excluding officers. In accordance with Clause 4, elected political
representatives at either a local, regional or national level shall not be
eligible to serve on the Committee.
15: The officers of the Society -
president, chairperson, secretary and treasurer - shall be elected by simple
majority at the Annual General Meeting; nominees not elected are
automatically nominated for election to the committee. Committee members
shall be elected by simple majority to bring the total up to the maximum of
16: The committee may co-opt up to two
other persons annually to fill vacancies that may arise; these may vote at
committee meetings, provided that the maximum of 12 (twelve) committee
members in total is not exceeded.
17: The committee may appoint and
dissolve sub-committees, which shall report their decisions and actions to
the main committee, and keep minutes and file them with the secretary.
18: The secretary shall keep minutes of
all committee meetings and hold for reference those received from
19: The committee shall meet at least 4
(four) times a year, at least one week’s notice being given, together with
20: Five committee members shall be a
21: The officers of the Society shall be
the “executive”, who may make emergency decisions pending consultation with
22: The committee will try to consult
members on matters of policy and programme whenever possible.
23: Nominations by members, with proposer
and seconder, for the officers and committee shall be received by the
secretary 14 (fourteen) days before the Annual General Meeting.
24: The financial year shall start on 1
25: The treasurer shall keep accounts and
present them, audited, at the Annual General Meeting.
26: The honorary auditor shall be
appointed at the Annual General Meeting if possible.
27: The financial records shall be
available at any time with reasonable notice.
28: The subscription rate shall be agreed
by members at the Annual General Meeting.
29. The officers and committee shall be
empowered to authorise any legitimate expenditure in pursuance of the
Society’s declared aims and policies, subject to a simple majority vote in
favour by at least a quorum of its members.
Equal Opportunities Policy
30: The Society is committed to
being an equal opportunities organisation, both in terms of its membership
and in its work in and for the community.
should have an equal chance to learn, work and live free from
discrimination, harassment and prejudice.
31: We are committed to
acting without discrimination in relation to race, ethnic origin, religious
belief, class, gender, sexuality, marital status, disability or age. We
acknowledge that we have a responsibility to put this into practice and will
ensure that all our members are aware of this Equal Opportunities Policy.
32: We will review this
policy on an annual basis and ensure that all our policies, practices and
procedures comply with our Equal Opportunities Policy.
33: The health, safety and
well-being of all children are of paramount importance to the adults who
belong to the Society. Children have the right to protection, regardless of
age, gender, race, culture or disability. They have a right to be safe when
taking part in activities organised by the Society.
34: The atmosphere we seek to
maintain within the Society is one that encourages all children to become
involved. We provide opportunities that enable children to take and make
decisions for themselves.
35: The Society will maintain a
Child Protection Policy, part of which will include a named person in our
society who Child Protection Coordinator. The coordinator will be in charge
of ensuring that the child protection policy and procedure are adhered to
and will be guided by two principles; i) in accordance with the Children
Act, the welfare of the child is always paramount and; ii) confidentiality
should be respected as far as possible.
Child Protection Policy
36: This policy should also be read in
conjunction with the society’s Equal Opportunities Policy.
37: This policy will be regularly
monitored by the Officers and Committee of the Society and will be subject
to annual review.
Alteration and Dissolution
38: Alteration of these rules may take
place only at an Annual General or Special General Meeting with notice as
above (Clause 11), and with a two-thirds majority of members attending.
39: The rules for dissolution of the
Society are as for alteration (Clause 38). Any money remaining after debts
have been paid shall be donated to one or more Registered Charities as
agreed by the dissolution meeting.
Midsomer Norton Society Child Protection Policy
The health, safety and well-being of all children are of paramount
importance to the adults who belong to The Midsomer Norton Society (MSNS).
Children have the right to protection, regardless of age, gender, race,
culture or disability. They have a right to be safe when taking part in
activities organised by our society.
In our society we respect children. The atmosphere within The Society is one
that encourages all children to become involved. We provide opportunities
that enable children to take and make decisions for themselves.
1.3 This policy
is based on DfES Circular 10/95 – Protecting Children from Abuse: The
Role of the Education Service. Section 175 of the Education Act 2002
introduced a new duty requiring governing bodies and LEAs to have
appropriate child protection procedures in place. In 2003 the Government
announced new proposals in the Green Paper Every Child Counts (2003).
The purpose of this policy is to ensure that all our committee members and
ordinary members are clear about the actions necessary with regard to a
child protection issue. Our aims are:
to raise the awareness of all members;
to ensure effective communication between all
members on child protection issues.
to set down a clear escalation procedure for
those who encounter a child protection issue.
There is a named person in our society who is the Child Protection
Coordinator. The coordinator is guided by two principles:
In accordance with the Children Act, the welfare
of the child is always paramount.
Confidentiality should be respected as far as
A key role of the coordinator is to ensure that the
society takes action to support any child who may be at risk. The
coordinator must also make sure that all are aware of their responsibilities
in relation to child protection.
If any member of the Society suspects that a child may be a victim of abuse,
they should not try to investigate, but should immediately inform the named
person (see 3.1) about their concerns. Abuse can be of a physical, sexual or
emotional nature. It can also be the result of
neglect. Members must not keep to themselves any information about
abuse which a child gives them; they are required by law to pass this
There may be times when adults in our society, in the course of their duty,
use physical intervention to restrain children. The Society requires the
adult involved in any such incident to report this to the Committee
3.4 All the adults in our Society share
responsibility for keeping our children safe.
4 Monitoring and review
The Midsomer Norton Society will review this policy annually at the General
18 June 2008